Data Collection

Data Collection is included for all Portfolio Valuations and Fund Forecasting customers.

Managed service Data Collection is available upon request with an additional fee.

The PortCo experience is designed to be lightweight. Companies receive branded email requests to fill out a form, upload files or sync accounting systems like QuickBooks and Xero. For the 70% of the private market already on Carta cap table, ownership data flows in automatically with no action required from the company.

AI is embedded throughout the collection process to eliminate manual entry. An automated extraction engine reads uploaded financials, including P&Ls, balance sheets, and cash flow statements, alongside cap table documents in PDF or Excel. This process converts unstructured files into standardized data sets immediately upon upload.

The system automatically cross-checks extracted data against existing records to flag discrepancies before they reach your dashboard. As documents are processed, 50+ out-of-the-box metrics are automatically populated alongside any custom KPIs configured for the portfolio.

All Data Collection customers will have access to Data Warehouse as a centralized storage for all collected data. Tear sheets, Snowflake integration, and API are all ways for you to easily access Data Warehouse and generate reporting based on the stored data. You’ll always have access to the source documents to download at any time.

Yes,  Data Collection is fully configurable. You can choose which file types to request (financials, cap table, forecasts, board decks), define custom KPIs beyond the 50+ standard metrics, rename fields to match your firm's terminology, and organize requests into sections that make sense for your workflow. You can also set different configurations for different portfolio companies based on their stage, industry, or reporting needs.